e-Engagement Roll for Gramin Dak Sevaks (GDS) — Complete Details

The Department of Posts, Ministry of Communications, Government of India has introduced the e-Engagement Roll for Gramin Dak Sevaks (GDS) to streamline and digitize the official service records of GDS employees under HRMS IT 2.0. This move will help ensure transparency, accuracy, and efficient digital record management across all Postal Circles.

Official Implementation Update
Date of Issue: 30 December 2025
Issued By: Department of Posts — GDS Section
Key System: HRMS IT 2.0 (Developed by CEPT)

What is the e-Engagement Roll for GDS?

The e-Engagement Roll is the official digital service record for every Gramin Dak Sevak. It will be maintained by the respective Drawing and Disbursing Officer (DDO) and will digitally capture major service-related details throughout the employee’s engagement period.

Details Covered in the e-Engagement Roll

• Engagement details
• Transfer & posting records
• Leave records
• Disciplinary actions
• Financial upgradations
• TRCA revisions
• Final discharge / separation details

Preparation of Initial e-Engagement Records

The Engaging Authority (EA) will digitally prepare the initial e-Engagement Roll for:

• Existing GDS employees
• Newly engaged GDS employees

Divisions must upload verified data and documents and complete at least 15% of GDS service records every month so that all records are digitized within six months.

Roll-Out Schedule Across India Post

The e-Engagement Roll will be implemented in all Postal Circles from 01 April 2026. CEPT will provide detailed Standard Operating Procedures (SOPs) and User Manuals to ensure smooth deployment.

Responsibilities of Postal Circles & Divisions

• Ensure 100% record digitization and verification
• Forward verified records to the DDO
• Complete updates for existing GDS before 31 March 2026

Benefits of e-Engagement Roll for Gramin Dak Sevaks

• Transparent and accurate service records
• Paperless documentation
• Easy verification and monitoring
• Secure and reliable record management
• Faster process handling

Conclusion

The e-Engagement Roll for Gramin Dak Sevaks marks a major step toward digital transformation in India Post. By shifting to a structured HRMS-based system, the Department ensures improved governance, transparency, and efficiency for GDS workforce management across the nation.

Disclaimer: This article is based on the official notification issued by the Department of Posts regarding the introduction of the e-Engagement Roll for Gramin Dak Sevaks.